FOREIGN NATIONALS [INTERNS]FOREIGN NATIONALS [INTERNS]

Application Overview

Eligibility People who have full of skills and knowledge, and are currently living in either country on the OECD/DAC List except People's Republic of China and
having the nationality of either country on the OECD/DAC List except People's Republic of China.
Recruitment numbers 200 interns
Application period Course A : From 14 May 2021 to 30 June 2021
Course B : From 14 May 2021 to 31 August 2021
Place where interns do the internship Course A - Working in either of the designated workspace located in the 6 countries. Please see below for details.
【The location of satellite office】
Cambodia (Phnom Penh)
India ( Bangalore, Chennai, Delhi, Gurgaon)
Indonesia (Bandung / Jakarta)
Malaysia (Kuala Lumpur)
Thailand (Bangkok)
Vietnam (Da Nang / Hanoi / HCMC)

Course B - Working from home, in either country on the OECD/DAC List except People's Republic of China.
Internship period
(To be arranged)
Course A : From 10 August to 8 October 2021
Course B : From 25 October to 22 December 2021
※Approximately 35days of activity in both Course A and Course B
Application requirements

Applicants must meet all the following requirements:

  • □Understanding the purpose of this program and having the will to contribute to the host company’s activities with his/her skill and knowledge
  • □Living in either country on the OECD/DAC List except People's Republic of China and
    Having the nationality of either country on the OECD/DAC List except People's Republic of China
  • □Being able to work as an intern for 4 hours per day, 5 days per week, Monday through Friday in the place agreed, in the case of the Course-A, a designated workspace.
  • □Having language proficiency in Japanese (JLPT N3 or higher) and/or in English (Business level).
  • □Submitting the following document(s):
    →For Students of University or Graduate School: a letter of recommendation by his/her academic advisor
    →For Graduates: a graduation certificate of university or graduate school
  • □Submitting a certificate of useful qualifications for internship (if applicable)
  • □Being able to attend the Pre- and post-orientation
  • □Being able to follow the instruction by JIP office and the host company.

Note: The applicant cannot apply if he/she has already participated in this program from FY2016 to FY2020.

Application & selection method
  • □Applications will be accepted online through the registration form on JIP office website.
  • □JIP office will conduct a document screening, first interview and second interview.
    For Course A, the first interview will be conducted in either the official language of the country where the satellite office is located, Japanese, or English.
    The second interview is conducted either in Japanese or English.
    For Course B, all interviews will be conducted either in Japanese or English.
  • □The applicant may be asked to submit various documents (qualification from university, language skills etc.), letters of recommendation, and photographs during the selection process.
Main support for interns
  • 1.Term allowance will be paid by local currency worth of 40,000 yen ( only for Course A )
    ※It is provided to interns who have completed the entire process of Course A .
  • 2. Internship Insurance ( only for Course A )
  • 3. For Course A : Communication environment e.g. PC, Lan and landline telephone
    For Course B : Lending of communication equipment e.g. PC, Wi-Fi and cell phone
Main responsibilities of interns
  • □Developing an internship plan (intern's role, goals, etc.) in cooperation with a responsible person of the host company.
  • □Participating in pre-training, Kickoff training, follow-up training, and wrap-up presentation.
  • □Engaging in internship during the designated period.
  • □Being able to follow the instruction by JIP office and the host company.
  • □Keeping regular contact with the host company during the internship period.
  • □Keeping appropriate behavior required as a recipient of public funds from Japanese government.

※This internship program does not offer an actual employment but work experience within certain period in Japanese company.

Internship Process

  • step1 Recruitment & Matching
  • step2 Determining Acceptance & Procedures
  • step3 Running Internships

step1 Recruitment & Matching

1. Information
sessions
Application
Course A:Mid May~Late June
Course B:Mid May~Late Aug.
1

Information sessions Application
Course A:Mid May~Late June
Course B:Mid May~Late Aug.

  • Applicants must be Living in either country on the OECD/DAC List except People's Republic of China and
    Having the nationality of either country on the OECD/DAC List except People's Republic of China.
  • Information sessions for interns will be held online. Applicants can apply for the internship even if he/she did not attend the information session.
  • Information sessions for host companies will also be held online.
  • Applications is accepted online through the entry form on JIP office website.
2. Selection/ Matching
Course A :Jul.~ Mid Aug.
Course B :Sep.~Late Oct.
2

Selection/ Matching
Course A :Jul.~ Mid Aug.
Course B :Sep.~Late Oct.

  • Based on the content of the application, JIP office will check various elements, such as applicant's aptitude, motivation, experience, skills, etc.
  • JIP office will conduct a document screening, first interview and second interview.
    For Course A, the first interview will be conducted in either the official language of the country where the satellite office is located, Japanese, or English.
    The second interview is conducted either in Japanese or English.
    For Course B, all interviews will be conducted either in Japanese or English.
  • The applicant may be asked to submit additional documents for reference, such as a certification of certain skill which may be useful for internship, during the selection process.
  • JIP office will select and recommend the appropriate candidates to the host companies, according to their applications, along with their expectations and preferences.
  • The result of the matching will be informed to both the host company and the applicant. The matching will be established if both of them can accept the result.
  • Once a matching is established, you are not allowed to decline.
3. The
Screening
Committee
3

The Screening Committee

Matching

  • The Screening Committee approves the matching.

Matching

4. Notification
of results
4

Notification of results

  • After approval by the Screening Committee, a notice of acceptance will be sent to both the intern and the company. Based on this notification, the company and intern will begin to prepare for the internship activities.
5. Finalization of contract5

Finalization of contract

  • Contracts will be signed between JIP office and the host company, and between JIP office and the intern, defining the rules and obligations regarding the acceptance and implementation of the internship.

step2 Determining Acceptance & Procedures

step2 Determining Acceptance & Procedures

1. Submission of internship plan
Course A:Jul.~ Aug.
Course B:Sep.~Oct.
1

Submission of internship plan
Course A:Jul.~ Aug.
Course B:Sep.~Oct.

  • The host company will contact the intern and discuss about the mission, goal, and plan of the internship. Based on what was discussed, the host company will submit an “internship plan” to JIP office. 
  • Activity time:
    Course A : 4 hours per day
    Course B : Activity content for about 4 hours per day

    Intern’s activity duration is 35 days, Monday through Friday regardless of each company’s regulated work days.
2. Plan approval and notification2

Plan approval and notification

  • JIP office will check if the contents and goals of the “internship plan” reflect the purpose of JIP program adequately. The office will also check if the mission and commitment of the host company’s person in charge are clear, and if the acceptance of interns is recognized as an important matter.
  • If the content and goals of the internship do not match the purpose of JIP program, and its validity cannot be admitted, the acceptance of interns may be cancelled.
3.Preparation before internship3

Preparation before internship

Procedures

  • JIP office will arrange "internship insurance" for the interns.
    ※This is only for those taking Course A.
  • Until the internship starts, please be in contact with your host company constantly, through email and Teams etc.

Internship insurance

step3 Running Internships

step3 Running Internships

1. Pre-training1

Pre-training

  • JIP office will provide online training to both host companies and interns
    (Cross-cultural understanding, online management innovations, etc)
2.Kickoff training2

Pre-training

  • Kickoff training between interns and companies will be conducted to ensure smooth communication right from the start of the internship.
3.Online Internships3

Online Internships

2.Internship

  • The company will conduct an orientation for the intern right after the start of the internship. This will explain the company’s rules and regulations, including what needs to be followed during the online internship. The internship plan should be reviewed and understood by the intern and the related department employees.
  • The company and the intern will submit daily reports to JIP office. JIP office will conduct online meetings with the company if necessary, in order to monitor the progress and status.
  • If you wish to conduct activities outside of the designated satellite office or home, please contact JIP office in advance and ask for JIP office's decision.
  • Host companies must submit various documents by the due date.

    2.Internship

4.Midterm
review/Follow-up
training
4

Midterm review/Follow-up training

Presentation of results

  • JIP office will organize a midpoint review during the internship.
  • Host companies and interns will check the progress, and reflect on what they have learned and what they should improve on.

Presentation of results

5. Wrap up presentation5

Wrap up presentation

  • There will be a wrap up presentation at the end of the internship. Company manager of host companies and interns will each present the outcome of the internship, and the achievement of the mission each company had.

Important Points to Confirm

Please read and agree to the following terms and conditions before applying.

  • 1. Submitting an application does not guarantee your participation to this program.
  • 2. JIP office will not respond to any inquiries regarding the selection process or reasons for acceptance/rejection.
  • 3. Even if the Screening Committee approves the application and the matching is completed, there is a possibility that the application will be cancelled due to unavoidable circumstances (e.g. natural disaster).
  • 4. After the matching is approved by the Screening Committee and is under mutual agreement, cancellation is not possible.
  • 5. Once the internship starts, it cannot be interrupted for the convenience of the company or the intern.
  • 6. As this is a government-funded internship program, the results of the internship will be published on the website, including the name of the company or institution, a summary of the internship, and information from interviews.