![step1 Recruitment & Matching](/english/common/images/foreign/tit_flow_step_1.png)
1. Recruitment / Information sessions1 |
Recruitment / Information sessions
- ●Interns who are nationals of the OECD/DAC listed countries (excluding the
People's Republic of China) will be recruited.
- ●Please note that it is not necessary to attend the information session to
apply.
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2. Application2 |
Application
Based on the application, the intern's aptitude/experience/ability as an intern,
understanding of the project's aims, wishes regarding the company and internship details are checked.
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3. Selection / Matching3 |
Selection / Matchinge
- ●Screening is conducted through document screening,
Meetings with the
program(JIP)office and with companies
*Screening process will be conducted based on information contained in
the application form aptitude and experience/ability as an intern, understanding of the program purpose,
and any conditions or requests for the host company.
- ●Various certification documents regarding University qualifications or
language skills, etc.), letters of recommendation, photographs, required documents etc. are required
to submit individually.
- ●JIP office will match interns with companies according to their
applications along with their expectations and preferences.
- ●The results of the matching process will be notified to the company and
the intern applicant, and match will be made upon mutual agreement.
*We anticipate a response period of several days from the notification of
the matching results to the applicants.
*Once a match is made, it cannot be cancelled by the company or intern for
their own reason.
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4. Notification of results/Conclusion of a contract4 |
Notification of results/conclusion
- ●Notification of acceptance decision is sent to the intern and the
company.
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5. Conclusion of a contract5 |
Conclusion of a contract
- ●The program(JIP)office and the company, and the program(JIP)office and
the intern,
conclude an agreement setting out the rules and obligations regarding the acceptance of the intern and
the implementation of the internship.
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![step2 Determining Acceptance & Procedures](/english/common/images/foreign/btn_next_step1_sp.png)
![step2 Determining Acceptance & Procedures](/english/common/images/foreign/tit_flow_step_2.png)
1. Submission of internship plan1 |
Submission of internship plan
- ●The host company will contact the intern and discuss the mission, goals
and plans for the internship. Based on the discussion, the company will submit an online “Internship
Plan” to JIP office.
- ●The JIP office will arrange for the intern's insurance during
the period of the internship.
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2. Preparation before starting the internship2 |
Preparation before starting the internship
Online internship
- ●The program office will provide the necessary personal computers for
activities on request.
In-person internship in Japan
- ●The host company will provide all necessary equipment and amenities such
as desks, chairs, personal computers, and internet to ensure a comfortable working environment.
The program office will make the following arrangements for travel and insurance.
(1) Round-trip airline tickets (in economy class) to Japan and assistance with visa acquisition,
etc.
(2) Insurance coverage for travel to Japan
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3.Pre training3 |
Pre training
- ●During the guidance session, the JIP office will provide an overview of
the internship guidelines and the daily reporting procedures.
- ●A seminar will be held to provide insights into cross-cultural
understanding and offer guidance on navigating the internship, including tips and precautions.
* The timing and contents of the internship may vary depending on the
internship type.
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![step3 Internships Implementaiton](/english/common/images/foreign/btn_next_step2_sp.png)
![step3 Internships Implementaiton](/english/common/images/foreign/tit_flow_step_3.png)
1. Interinship1 |
Interinship
- ●At the beginning of the internship, the intern will attend an orientation
session at the workplace. To ensure a successful internship, it is crucial to commence with a clear
understanding of workplace rules and precautions. Both the intern and the personnel involved should
review the internship plan to ensure full understanding before starting.
- ●The host company and the intern should hold regular meetings and
communicate on a daily basis. Daily reports shall be submitted to the JIP office.
In-person internship in Japan
- ●If an intern needs to travel over 100 km, they must submit a
long-distance travel application form to the JIP office at least five business days in advance. This
will ensure their safety by allowing their whereabouts to be confirmed in case of an emergency.
Online internship
- ●If an intern intends to engage in any activities outside of the
designated locations, such as visits to the host company's branches or conducting on-site surveys,
they must inform the JIP office in advance and obtain approval regarding the feasibility of the
activity
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2. Follow-up interviews2
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Follow-up interviews
- ●The JIP office will organize a midpoint review report to be conducted
during the internship period.
- ●Scheduled to last 30 minutes, this meeting involves the intern, the
program office, and the company. The intern is interviewed regarding various aspects of the
internship, including satisfaction, impressions, results, and any encountered challenges. Immediate
advice is provided on how to address these challenges, aiming to enhance the overall internship
experience for a more rewarding and fulfilling engagement.
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3. Wrap up presentation3 |
Wrap up presentation
- ●A presentation of results is held online at the end of the internship.
The company manager/supervisor and intern will deliver presentations on the internship
outcomes and the achievement of the company’s mission.
*Participation is mandatory for every training session and the wrap-up
presentation. The JIP office will inform participants of the schedule as soon as it is confirmed, so
they should plan accordingly to ensure attendance.
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4. Conclusion of the internship4 |
Conclusion of the internship
- ●Interns and host companies are required to submit various reports,
including daily reports and evaluation reports.The secretariat provides the interns with an activity
support fee.
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5. Selection process5
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Selection process
- ●During or after the internship, the intern will take an employment
selection process at the host company.
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6. Japanese language class6 |
Japanese language class
- ●The intern will participate in Japanese language classes whenever
possible if offered a permanent position at the internship host company.
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![Important Points to Note](/english/common/images/foreign/tit_importantPointstoNote.jpg)
Before submitting your application, please review and agree to the following:
- 1. Submitting an application does not guarantee a match with a host company.
- 2. We are unable to provide responses to inquiries regarding the selection
process, reasons for acceptance or rejection, etc.
- 3. Even after approval by the screening committee and successful matching,
there is a possibility of cancellation due to unforeseen circumstances (e.g., natural disasters).
- 4. Once a match is confirmed, it cannot be declined.
- 5. Once the internship has begun, interruptions are not permitted due to
reasons from either the company or the intern. A completion certificate will not be issued if the internship
is not completed.
- 6. As this is a government-funded internship program, internship outcomes may
be published on the website, including the name of the company or institution, a summary of the internship,
and information on the interview.